Privacy Policy

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the new “General Data Protection Regulation” (the “GDPR”).

Who are we?

Mary Naylor (trading as Sheffield English, known hereafter as ‘Sheffield English’) is the data controller (contact details below). This means they decide how your personal data is processed and for what purposes. We can be contacted at info@sheffieldenglish.co.uk.

How do we process your personal data?

‘Sheffield English’ complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –

– To enable ‘Sheffield English’ to contact you via email, Skype® or by phone to organise and carry out English lessons.
– To administer financial records and generate payment invoices
– To maintain our own accounts and records.
– To operate the ‘Sheffield English’ website and deliver the services that individuals have requested.
– To inform individuals of news, events, activities or services run by ‘Sheffield English’.
– To contact individuals via surveys to conduct research about their opinions of lessons, once their course has concluded.

If you have signed up for English lessons, processing your data in the ways stated above is necessary to carry out the obligations ‘Sheffield English’ agreed to in your contract.

Sharing your personal data

Your personal data will be treated as strictly confidential, and will not be shared with anyone else. In the unlikely event that sharing your data becomes necessary, we will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary while you take lessons with us in order to contact you and carry out our contract with you.

Your rights and your personal data

You have the following rights with respect to your personal data: –

– The right to request a copy of your personal data which ‘Sheffield English’ holds about you;
– The right to request that the ‘Sheffield English’ corrects any personal data if it is found to be inaccurate or out of date;
– The right to request your personal data is erased where it is no longer necessary for ‘Sheffield English’ to retain such data;
– The right to withdraw your consent to the processing at any time. This may affect your contract with us;
– The right to request that ‘Sheffield English’ provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), for example if you wish to take lessons with another teacher. Proprietary information will remain the property of ‘Sheffield English’.
– The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
– The right to object to the processing of personal data, (where applicable).
– The right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. If we update this privacy policy, we’ll let you know.

Website data:

Our website address is: http://sheffieldenglish.co.uk. The following information relates to this site.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain data entered on this site

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights do you have over the data entered on this site

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send the data entered on this site

Visitor comments may be checked through an automated spam detection service.